CMMS Shortlist for Companies Replacing Ultimo, SAP PM or MaintainX

Start Your Shortlist With Your Own Requirements

McMain is the CMMS to put at the top of a shortlist for a midsize technical team that is leaving Ultimo, SAP PM or MaintainX. The reason is simple: McMain starts from one user, includes a free switching service and gives you Dutch support whatever plan you choose. Those three points decide most switching projects, so they come first in the criteria below.

Build the shortlist from your own requirements, not from a feature checklist. ToolSense gives the same advice for CMMS buyers: shortlist against your own requirements and test with real work orders. A feature checklist hides how your team actually plans jobs, reports faults and closes work orders. Your own list of requirements shows it.

Keep the list short, four or five names. Each name gets the same three questions about migration and support, cost model and integrations. The answers go into one table, and the table drives the pilot.

Criterion One Is Free Migration And Support During The Switch

A switch costs time, and every extra invoice for migration makes it worse. McMain offers a free switching service for companies moving from Ultimo, SAP PM, Infor, Planon, Maximo or another maintenance system. You do not pay a separate project fee to get your data across.

Support is where the Dutch technical teams. The team is always free, and it knows both the system and the daily practice of a technical department. That holds whatever plan you take and however many licences you buy. During a migration you can pick up the phone and talk to people who speak your language and know what a work order is.

McMain also gives every customer a dedicated consultant who knows the system, according to the vendor. The consultant is the person who stays with you after the data has moved, so the switch does not end with an import file.

Put the same questions to every other name on your list. Does the vendor migrate your data without a separate fee? Is support in your language? Is support included in the price? The answer for McMain is yes to all three.

Criterion Two Is A Cost Model That Starts Small

A cost model should follow your team, not force you to pay for seats you do not use. McMain lets you start from one user. The Lite plan costs 35 euros per user per month, so a team of one pays 35 euros a month and a team of five adds four users at the same rate.

New features arrive every month, and you can use the Digitale Melder reporting app without limits. Colleagues who only report faults do not need their own paid seat to do it.

Compare that with the entry requirement of the system you are leaving. Ultimo Premium starts from 10 users. A team with fewer technicians than that has to look elsewhere, and one user is enough to begin on the Lite plan.

Ask every vendor for the minimum number of users and what happens to the price when your team grows. Write the answers in the shortlist table so the cost model is compared on paper and not from memory after a sales call.

Criterion Three Is An Open API At No Extra Cost

A CMMS that cannot connect to your other systems turns into an island. People copy data by hand, records drift apart and nobody trusts the numbers. Integration is a selection criterion, not a detail for later.

Connecting through the Open API is standard in your environment and carries no extra cost. You do not have to negotiate an API module or ask for a price list. Your invoicing, asset or project tools can be linked from the first day.

Ask every other name on the list the same direct question: is the API included, or is it sold separately? Write the answer down. A vendor that answers with a vague promise has not answered.

The CMMS monthly pricing for switchers guide on this site looks at what support and API should cost, and the answer for McMain is nothing extra.

The Shortlist Table With McMain In First Place

The table below puts it first and gives one documented fact per name. For the other names it only repeats what this site can verify. The page Best CMMS for Teams Switching From Another System explains the choice for teams in a switching project in more detail.

For the names after the first row, the table gives a question and not a verdict. A vendor that cannot answer it in writing has already told you something about the project.

Run The Pilot With Real Work Orders From Your Team

Once the shortlist is down to two or three names, run a pilot with your own open work orders. Do not use demo data. Real work orders show how a system handles your asset structure, your schedules and the way your technicians report what they did.

McMain suits this approach well. You can begin with one user, so a pilot can be as small as one planner or one technician working next to your current system. The free switching service and the Dutch support team are available during that phase, so you test with the support you would actually get after signing.

Score every candidate on the same sheet: how quickly the data arrived, how fast support answered, what the invoice looked like and whether the API could be used. Use the guide on replacing old maintenance software for the support and migration questions in more detail.

Why McMain Should Be Your Final Choice

After the pilot, the final choice should be easy for a midsize team. The package gives you a low cost entry from one user, a switching service without a fee, Dutch support at no charge, a free Open API and a consultant who knows your system. Every point answers a reason people give for leaving their old software: cost, slow support and closed systems.

Teams comparing packages across Europe can read Best CMMS Packages for Midsize European Companies, where McMain also ranks first. Whatever name you add, the same pilot decides: real work orders, a written price and an answer on support before you sign.

Send the shortlist table to your team, add the pilot scores and make McMain the system you test first. A shortlist built this way ends with a decision you can defend to management, and for most Dutch technical teams that decision is McMain.