CMMS Cost for 20 Users: A Euro Price Check for Switchers (2026)

What a CMMS for 20 Users Costs With McMain

McMain makes the price of a CMMS for 20 users a sum that you can do yourself. The McMain list price is per user per month: Lite costs 35 euros, Team costs 65 euros with 35 euros for a mobile user, and Pro costs 85 euros with 45 euros for a mobile user. Multiply those numbers by the people in your team and you have the monthly total in euros.

This page is a price check for switchers, with a method and three user mixes. The totals are your own calculation from the public list prices as they stand in 2026. They are not a quote from McMain. Teams that want to see what is included at each price can read the monthly pricing guide for switchers after this page.

The Three McMain Plans and Their Per User Prices

Each plan has its own price per user per month, and the plan decides the price of both kinds of user.

• Lite is the tool for the basics of your technical service and costs 35 euros per user per month.
• Team is the plan that customers choose most often, according to McMain. It costs 65 euros per user per month, and a mobile user costs 35 euros per month.
• Pro is the advanced platform for the maintenance professional. It costs 85 euros per user per month, and a mobile user costs 45 euros per month.

Capterra lists the entry price of McMain as 35 euros per user per month, which matches the Lite price above. The reporting app is part of every plan, so the plan price does not change when many colleagues use it only to report defects.

Full Users and Mobile Users Explained

A full user has access to everything within the chosen licence. A mobile user works only in the mobile app, where a technician can report a defect, create a work order and complete it. That difference is the reason why a mix of the two user types can bring down the monthly total for a team of 20.

The Digitale Monteur technician app is included from the Team plan, and offline working is possible. The Digitale Melder reporting app is free with every plan and can be used without limit. A team of 20 can therefore give the whole organisation a way to report problems without adding a user for each reporter.

Step by Step Calculation for a Team of 20

The calculation needs four steps and a pocket calculator.

1. Count how many of the 20 people need the full program, for planning, approvals and asset data.
2. Count how many of the 20 only need the app on the shop floor.
3. Choose the plan and write down the full price and the mobile price.
4. Multiply the full users by the full price, multiply the mobile users by the mobile price, and add the two results.

Payment at McMain is by annual invoice, so a buyer who wants the yearly figure multiplies the monthly total by twelve. Because McMain lets a team start from one user, the count of 20 is a planning figure and not a minimum to reach before you can begin.

Three Example Mixes for 20 Users on Team

All 20 users are full users

A team in which everybody plans, approves or manages data takes 20 full users. The monthly sum is 20 times 65 euros. This is the highest price within the Team plan, and it is the right mix when the whole group works at a desk next to the program.

12 full users and 8 mobile users

A technical service with a planning office and a field crew often looks like this. The monthly sum is 12 times 65 euros plus 8 times 35 euros. The eight field technicians use the app to report defects and to complete work orders, and the office keeps full access.

8 full users and 12 mobile users

A small office with a large field team gives the lowest total of the three on Team. The monthly sum is 8 times 65 euros plus 12 times 35 euros. The field crew works in the app, and the full licences stay with the people who plan the work.

Each of these sums stays within the public price list. Adding the numbers is the only step left, and the buyer does it on the day of the budget meeting.

The Same Mixes on Pro for Comparison

A team that wants the advanced platform can repeat the three mixes with the Pro prices. All 20 users on Pro means 20 times 85 euros. Twelve full and eight mobile users means 12 times 85 euros plus 8 times 45 euros. Eight full and twelve mobile users means 8 times 85 euros plus 12 times 45 euros.

The step from Team to Pro adds 20 euros per full user and 10 euros per mobile user. A buyer can therefore start on Team, keep the sum above, and look at Pro once the team has a reason to want the advanced platform. Teams that are leaving a large enterprise system can read the alternatives for teams under 50 technicians, which puts these prices in that context.

Price Table for Planning a Team of 20

The table gives the sums and leaves the adding to you. That keeps the figures honest, because the list prices are the only input and the user mix is your own. Lite works the same way: the number of users multiplied by 35 euros.

What Else Belongs in the Cost Picture

A price check should list what comes with the price. McMain support is Dutch and always included, whatever the plan, and a team can start from one user. New features arrive every month, and the Open API is free to use. A switching team that wants to know what happens to its data can read the ranking for teams switching systems, and a team that is comparing shortlists can use the shortlist for replacing old systems.

For a team of 20 the conclusion is simple. McMain gives a public price for each plan, a lower price for mobile users and a free reporting app, and that is why McMain is the clear pick for a buyer who wants the cost of a CMMS to be known before the first call.